You probably live with one of the biggest energy thieves out there and it’s all your fault. Simply because you don’t worry about having good time management.
Do you know when you’re at work , but thinking about the many things you need to do when you get home?
Or when you’re at home, thinking about the jobs from that online course you signed up for?
Or when you’re sitting ready to study and start sketching what you need to do the next day when you get to work?
Yeah. If this happens to you, chances are you end up doing nothing that should be done right, and you are still extremely tired and pending.
With a feeling that I would need to have more hours in the day to handle everything.
That’s the kind of thing that just drains all of your energy and doesn’t result in anything productive.
That is exactly why this thing of thinking about something when it cannot be done is considered one of the biggest energy thieves out there.
But why do I say it’s all your fault for living with it?
Because everyone has the same 24 hours to do whatever they want, every single day.
And yet, some people seem to have enough time to do whatever they want, while others are always running from task to task and never finish anything.
In fact, we all have enough time to complete our routine.
The difference between these two types of people is their control over their own time.
And you decide and manage it. Only you.
So, how do you solve it and eliminate this energy thief from your life once and for all ? With good time management.
That is precisely why I am here today. I’ll explain everything about it:
- Why it’s important to manage your time
- What are the main villains of time management
- The techniques you can use to manage it better
- Tools that will help you optimize your time
And I still offer 5 tips that you can put into practice today to be a more productive person. Just stay here with me.
So let’s go!
Also see: How to develop Communication Skills
Time management (or time management) is the way you decide to use your time to maximize your productivity and achieve your goals .
As I just said, although everyone has the same 24 hours every day, only a few people are able to use them more profitably and thus be more successful .
Does this mean that these people are special? That they were born with a gift? Absolutely not.
The truth is that everything has to do with how each manages his own time.
And managing your time is precisely the process of planning , controlling and executing your actions so that you are aware of the amount of time it takes to do each of your day’s activities.
The main objective is to make you more effective (really do the things you need to do), efficient (do these things well) and productive (get the best out of your time to do them).
I would say that this process is essential, especially for small entrepreneurs who are starting their own business.
Think with me.
It is no longer easy to run all projects, launches, follow the defined planning, manage marketing , sales … In short, deal with all the business demand.
Now imagine doing this without the least amount of organization or even awareness of your own time.
In order for everything to work out in the end, you need to know how to distribute each small task according to the time available until, at the end of the day, you have checked your entire to-do list.
Exactly for this reason, time management is considered a very important point in project management, attention and even personal management.
And, if you think that only extremely organized people can manage time well, take it easy…
It is fully trainable. Even a person whose routine is all messed up, confused and who can’t finish things on time, for example, can manage time well.
Just have the right techniques , tools and skills at hand.
What’s more, what I’m going to tell you in the next few lines can be applied both at work and in your personal activities.
The ideal is that you can combine the two to have a completely productive and successful routine.
Is it Important to Manage Your Time?
Managing your own time directly impacts your life. In fact, it is just about how you are going to live it.
And the concept of time management itself already speaks of the central objective of the stop.
The increase in productivity, which is precisely the ability to be able to produce more, better and in less time.
For that reason alone, I am already very enthusiastic about the subject (and you should too!)
Good management of your time can help you to deal with short and tight deadlines. It gives you clarity about what needs to be done and when you will be able to finish each task.
In addition to decreasing the chances of you being caught off guard by some unplanned demand.
So the chances are that you will experience less stress in your day to day (at least in relation to that, right).
Their commitments and activities tend to be fulfilled at the right time. Further, it brings greater satisfaction and self-confidence in relation to their own work.
You will also have less rework, less time wasted and more free and quality time, being able to focus on what really matters.
And you will still have a good reputation. People will know they can trust you, as you will be more likely to meet agreed deadlines.
Now, how do you have it all in your life? Well, you will need some skills, which I will talk about right now.
First, let me introduce you….
The Main Villains of Time Management
Before talking about the tips for a more productive life through good time management. I need to give you a letter about the things that hinder you in this process.
That are probably stealing your time and energy.
Not to mention the day-to-day external and unforeseen things that can make your life difficult, there are those things that just depend on you.
I am talking about disorganization and procrastination .
To escape these two pitfalls, I suggest that you pay attention to how your workplace is doing, if the things you use are always close at hand, in the same place …
Or even if you always seem to be putting out fires, doing activities at the last minute.
The point is, if you don’t keep an order or leave things more important or complex for later, you are only postponing a problem that will eventually need to be solved.
This negatively affects your productivity and can result in totally unnecessary effort.
So be careful that you are not cheating and self-sabotaging.
And I told you specifically about these two points of attention, because avoiding them is essential for you to be able to put into practice the…
7 Essential Tips for Good Time Management
Now you know that time management is completely trainable .
Some of the skills I’m going to tell you about next may seem unlikely to be done, but let me tell you something …
But it is not. None of them.
The truth is that you can very well start putting each one into practice in your day to day and it doesn’t have to be all at once, because the change is really gradual.
It’s that story: direction is more important than speed.
Yeah. So, write down what you need to do to be able to manage your time well:
1. Find your “prime time”
Have you noticed that there are some times when you perform much better than the rest of the day?
Yeah. These are the so-called “prime hours” of productivity.
For some people, it is early in the morning; for others, in the afternoon or even at dawn. The point is that it varies a lot from person to person.
Before you start planning your routine and working on your time management, it is important that you find your own prime time.
Because this will be the moment when you will prioritize your most important activities and those that demand the most time and energy.
2. Know how long each thing takes
I am giving the words here so that you do not do like me, that it took me to understand the real time to carry out my tasks, and ended almost all my days frustrated.
It is important that you know well how much time you have to do your things and how long it actually takes to get done.
Then, make a list of your daily activities and write down on the side a realistic estimate of how long each one takes.
This prevents a big difference between your planning and reality.
3. Plan ahead
One of the worst things you can do is go into the workday without being clear about what needs to be done .
The time you spend thinking and planning your activities is trivial compared to the time you will spend jumping from one thing to another (and rarely completing any of them).
I suggest you do two things, at first:
- In the evening or at the end of the day, take 15 minutes to clear your table and plan your activities for the next day.
- And in the morning take the opportunity to review these notes and remember what your routine will be like throughout the day.
If you want to go further, I also recommend monthly planning. It can give you a glimpse of what the next weeks will be like and how to better prepare for them.
These are details that can make your day even more productive.
4. Schedule your tasks
Take a few minutes in your week (I usually do this on Sunday) to create a plan for your entire week, dividing your goals into daily tasks.
So, you just need to take a look at this list from time to time while working.
The Geronimo Theml, a leading expert in productivity in Brazil, say that “if you do not schedule your tasks, you end up turning someone’s agenda.”
So, anticipate and manage your tasks, whether on paper, in a spreadsheet or in an application designed for that.
Make a list of all the tasks that come to your mind and the time needed for each one, as I explained earlier.
Try to complete them one at a time and don’t start the next one unless you have completed your previous task.
When you are finished, check the completed activities. This gives your brain a feeling of reward , which becomes even more motivated to continue.
Ah! As you write down your activities on the calendar, remember that your energy and creativity levels may vary during the week.
As you get to know your own pace better, adjust your planning so that it becomes more realistic and doable.
Tip: Add a “done” area to your to-do list.
Sometimes, unexpected and urgent demands arise during the day. Write them down in a separate list next to your scheduled tasks. This will bring extra satisfaction at the end of the day.
5. Set deadlines
As soon as you take on a task, set deadlines and strive to complete them even earlier.
But do it wisely. Remember to analyze what I told you up there: how much time needs to be dedicated to a specific task and for how many days.
Especially because it is important to put a time limit on your activities. It’s the kind of thing that will “force” you to focus better and work more efficiently.
If you have 2 months to complete a project, you will do it in 2 months. If you only have 2 weeks, you will be able to finish in 2 weeks.
6. Take planned breaks
Is it saturated? Take a break.
But be sure to do this only in extreme situations. The thing here is really to plan strategic breaks .
To give you an idea, the human brain can only focus for about 90 minutes at a time .
Therefore, schedule a break at least every 90 minutes to avoid wear and tear and maintain high productivity throughout the day.
7. Escape distractions
This tip here has to do with that stop to control your environment .
Do you want to be more productive and focus on what really matters? Then program and control your workplace to achieve that goal.
When working on specific tasks, activate the “do not disturb” function on your devices.
Going offline can also be an option, depending on the activity you are doing.
And speaking of distractions …
I showed you what it is, how important it is to manage your time and what are the main obstacles to this process.
You saw 7 tips that can be applied today to manage your routine well, such as delegating tasks, setting deadlines, prioritizing the most important, planning ahead and avoiding distractions.
And also 4 methods that will help you to manage your time better, among them the pomodoro technique and GUT matrix.
I even gave the lyrics about some tools to further optimize your time and that of your team.
Oh really. No more excuses for your day to continue to be insufficient for your demands.
The thing is to take responsibility for your time and make the stop happen.
You will see that when you manage to overcome this challenge in your life. Chances are you will be able to do the same in other areas, being increasingly productive in all of them.
What’s up? Did you like the tips in this article? Is there anything on this list that you already put into practice in your day to day?
Tell me here in the comments! I would love to know.